Description & Requirements
The ideal candidate should demonstrate the following:
Knowledge / Experience:
• Preferably 1-2 years management assistance/administrative experience;
• Fluency in English and thorough knowledge of Romanian;
• Good PC skills (Excel, Word, PowerPoint, databases, Internet).
• Project Managements skills
Personal Characteristics:
• Excellent communication skills, both verbally and written;
• An adaptable and flexible approach;
• Good organization and problem solving skills;
• Reliability and discretion;
• Positive attitude and self-confidence.
• Assisting our Chisinau team with both admin and business monitoring tasks;
• Handling administrative tasks, e.g.: office stationary supply, booking meeting rooms, travel and accommodation arrangements, phone calls, correspondence etc.;
• Drafting, formatting or translating various documents, like contracts, invoices, presentations, meeting minutes etc.;
• Active involvement in department’s marketing initiatives, including PR and communication - both inside and outside the organization;
• Active involvement in department’s procurement, including background checks, contract drafting and communication;
• Recording and updating information in various systems and databases; drafting reports;
• Keeping track of contracts and files/archive old files and corporate documents;
• Planning and organizing various events like internal meetings, conferences, training sessions, team events etc.;
• Liaising with various third parties, e.g. authorities, couriers, vendors, clients;
• Travel arrangements (flight tickets, hotel reservation, taxi, meeting rooms, registration);
• Information search (intranet or telephoning).