General Information

Admin Assistant | Chisinau Office
Work arrangement
Internal Services
Area of interest
Way of work

Description & Requirements

Who we are looking for

The ideal candidate should demonstrate the following:

Knowledge / Experience:
• Preferably 1-2 years management assistance/administrative experience;
• Fluency in English and thorough knowledge of Romanian;
• Good PC skills (Excel, Word, PowerPoint, databases, Internet).
• Project Managements skills

Personal Characteristics:
• Excellent communication skills, both verbally and written;
• An adaptable and flexible approach;
• Good organization and problem solving skills;
• Reliability and discretion;
• Positive attitude and self-confidence.

Your future role

• Assisting our Chisinau team with both admin and business monitoring tasks;
• Handling administrative tasks, e.g.: office stationary supply, booking meeting rooms, travel and accommodation arrangements, phone calls, correspondence etc.; 
• Drafting, formatting or translating various documents, like contracts, invoices, presentations, meeting minutes etc.; 
• Active involvement in department’s marketing initiatives, including PR and communication - both inside and outside the organization;

• Active involvement in department’s procurement, including background checks, contract drafting and communication;
• Recording and updating information in various systems and databases; drafting reports; 
• Keeping track of contracts and files/archive old files and corporate documents; 
• Planning and organizing various events like internal meetings, conferences, training sessions, team events etc.; 
• Liaising with various third parties, e.g. authorities, couriers, vendors, clients;
• Travel arrangements (flight tickets, hotel reservation, taxi, meeting rooms, registration);
• Information search (intranet or telephoning).

Selection process
*We thank all applicants in advance for submitting their resumes but please note that only those candidates selected for an interview will be contacted.
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