General Information

Position
Executive Assistant to Chairman
Work arrangement
Full-time
City
Bucharest
Country
Romania
Department
Enabling Services
Team
Administrative Support, Office Management
Area of interest
Administrative
Way of work
Office-based

Description & Requirements

Who we are looking for
  • Strong English written and oral communication skills.
  • Strong knowledge of Windows and Microsoft Office, Word, Excel, Calendar, Contacts and Apple’s OS and technically savvy.
  • Well organized, dependable and focused on the Sponsor’s needs.
  • Proactive attitude, being one-step-ahead  especially in managing  the agenda, with a long-term approach.
  • Multi-tasking, with good sense of prioritization and problem-solving skills.
  • Strong attention to details, critical thinking, analysis and conflict-resolution skills.
  • Integrity and ability to manage confidential information.
  • Friendly but discreet, outgoing personality.

Your future role

Main Responsibilities: Manages Calendar, Contacts and Mail, in more detail below:

  • Organize  meetings (liaising with internal and external clients to ensure all participants are aware of, available and prepared for the meeting, prepare and disseminate necessary documents, drafting meeting agendas if needed);
  • Handles all necessary logistics for the meetings (room & other equipment, transportation, catering, etc.);
  • Manages the calendar of the Sponsor in advance with specific attention to overlaps, recurrent meetings, onward looking, introducing invitations with all relevant  details.
  • Manages confidential and highly sensitive information, acting in accordance with the ethical Code of Conduct of Deloitte Global.
  • Identifies (in correspondence) and monitors actions that involves the Sponsor and/or other third parties and follows them through until completion, making sure all deadlines are met.
  • Liaises with staff and clients acting as a first point of contact.
  • Arranges phone calls/video conference calls .
  • Maintains the contact databases up to date (business contacts, clients lists, authorities, etc.).
  • operates and updates the Sponsor’s internal client database.
  • Organizes business trips (train, airplane tickets, hotel bookings and car rentals).
  • Works with the internal finance team regarding payment of business-related invoices and expenses.

What we offer

🌱 Great perspective for your career

  • exposure from day one to various industries & a high diversity of tasks, projects and clients of well-known brands, both local and international
  • the chance to work for the Most Desired Employer in Romania, in the Financial Services Industry, four years in a row (Catalyst)
  • well-prepared care process for newcomers / peer learning and coaching program
  • the opportunity to lead projects/teams at an early age


💡 Continuous learning

  • on the job learning from some of the best experts in our country
  • Free access to lifelong learning opportunities through trainings in Business Skills, Technical Knowledge, Professional Qualifications, Soft Skills, depending on your needs
  • thousands of online courses (on LinkedIn Learning, Udemy for Business, GetAbstract and others), on almost any topic you want to learn about


🎯 Focus on your needs

  • competitive compensation
  • a budget to spend on benefits that suit you, on top of your salary! Choose from a long list, up-to-date with the current reality (private medical insurance, food vouchers, vacation tickets, private pension, high range of online store vouchers and many more)
  • monthly teleworking allowance to cover your expenses while working from home
  • 25 vacation days & 2 sick leave days /year
  • bookster subscription & corner at the office social area
  • employee assistance program: free legal, financial, psychological & health support
  • travel insurance for professional & personal trips


💻 Flexible working experience

  • hybrid work & flexible working hours. Teams set their team days and client office days, plan office presence together and communicate it clearly


🙌 A culture of friendliness and acceptance

  • open colleagues, an environment that encourages everyone to enjoy their job and express their opinions freely and leaders whose doors are always open
  • recurring well-being programs to support your quality of life; an environment that supports everyone’s mental and physical health


🌏 Community involvement

  • 2 volunteering days/year paid by the firm, to support a cause of your choosing
  • the opportunity to volunteer for projects supported by Deloitte in partnership with non-profit organizations, with focus on education. Currently, Deloitte volunteers are involved in our Happy Bubble center, the first educational center for Ukrainian children, a joint project between the Deloitte Foundation and World Vision Romania
About Deloitte
In Romania, the services are provided or supported by Deloitte Audit SRL, Deloitte Tax SRL, Deloitte Consultanta SRL, Deloitte Accounting SRL, Deloitte Fiscal Representative SRL, Deloitte Tehnologie SRL, Deloitte Support Services SRL and Deloitte Shared Services SRL. With more than 3,000 professionals, Deloitte in Romania provides services in audit, tax, legal, consulting, financial advisory, risk advisory, business processes, as well as technology services and other related services. To learn more about how Deloitte makes an impact that matters, please visit www.deloitte.ro and connect with us on Facebook, LinkedIn, YouTube and Instagram.
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