General Information

Position
Receptionist/Assistant | Consulting
Work arrangement
Full-time
City
Gdansk
Country
Poland
Department
Enabling Services
Team
Administrative Support
Area of interest
Administrative
Way of work
Office-based

Description & Requirements

Who we are looking for
The candidate for this role must be a self-starter with a positive “can do” attitude, who enjoys supporting senior leaders. Superior attention to detail, excellence communication skills, and ability to work independently and complete tasks with little instruction is essential. This candidate must be a forward thinker, have a passion for excellence in whatever task, they are administering and be flexible to work in a fast-paced environment. This role also requires ability to maintain high level of confidentiality and professionalism in dealing with senior executives and business partners.
 
  • Speak and write Polish and English fluently
  • Work experience in the secretarial field in demanding and multitasking international environment
  • Have good communication and interpersonal skills
  • Strong organizational skills and ability to prioritize multiple tasks seamlessly with strong attention to details
  • Strong knowledge of MS Office
  • Extremely well organized, dynamic with positive attitude, sense of responsibility and confidentiality
  • Cope well with working under pressure and able to meet tight deadliness
Your future role
  • Reception work including: meetings co-ordination, handling incoming and outgoing correspondence, welcoming guests
  • Complex calendar management for internal and external meetings
  • Coordinating travel arrangements
  • Submitting expense reports
  • Issuing invoices; processing and archivisation of of documentation in dedicated internal systems
  • Preparing documentation and translation as required
  • Drafting and managing correspondence and communications on behalf of the executive
  • Facilitating meetings by planning agendas, developing and distributing presentations and reports, taking meeting minutes as well as follow-up action plans
  • Providing support to the team members
  • Assistance with other ad hoc projects

What we offer
  • Co-financing for language lessons
  • Opportunity to participate in internal training in hard and soft skills
  • Medical Care
  • MultiSport Card
Selection process
What to expect after submitting your application?
If your CV is interesting for us, the recruitment will consist of several stages:

  1. Short telephone conversation with HR 
  2. One meeting: with Secretarial team co-ordinator and HR
  3. Final decision


About Deloitte
Deloitte is a variety of people, experience, industries and services we deliver in 150 countries of the world. It is an intellectual challenge, a good starting point for your career, and an excellent opportunity for continuous development and gaining valuable life experiences. What you only must do is to take the first step – press the apply button and send us your CV, go through all the stages of the recruitment process and sign a contract with us. Deloitte is simply your best choice.

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