General Information

Position
Administrative Assistant
Work arrangement
Full-time
City
Rzeszow
Country
Poland
Department
Business Services Center (PL)
Team
Enabling Services for Switzerland
Area of interest
Administration, Support
Way of work
Hybrid

Description & Requirements

Who we are looking for
  • Previous experience working with HR systems (e.g., Workday, SAP SuccessFactors, Oracle HCM) is essential.
  • Proven administrative experience, preferably supporting HR, contractor management, or vendor management teams.
  • Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
  • Excellent communication skills, both written and verbal.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Attention to detail and high level of accuracy in data management.
  • Ability to maintain confidentiality and handle sensitive information professionally.
  • Proactive, adaptable, and able to work both independently and collaboratively.
  • High school diploma or equivalent; additional qualifications in administration, HR, or related fields are advantageous
Desirable Attributes:
  • Experience working in a fast-paced, multi-stakeholder environment.
  • Understanding of contractor compliance and labour regulations.
  • Customer service mindset with a collaborative approach.
Your future role
  • Support the management of contractor and third-party personnel records using HR systems, ensuring data accuracy and timely updates.
  • Assist in onboarding and offboarding processes for contractors and third-party staff in collaboration with HR and operational teams.
  • Coordinate communication and scheduling between delivery centres, contractors, and internal stakeholders.
  • Maintain and update databases and tracking systems related to contractors, delivery centres, and third-party engagements.
  • Prepare and distribute reports on contractor status, compliance, and performance metrics as required.
  • Assist with contract administration, including document management and compliance checks.
  • Support the team in managing service level agreements (SLAs) and key performance indicators (KPIs) for third-party providers.
  • Handle general administrative duties such as managing correspondence, scheduling meetings, and organising documentation.
  • Liaise with finance and procurement teams to support invoicing and payment processes related to contractors and third parties.
  • Ensure adherence to company policies, data protection regulations, and contractual obligations.
What we offer
  • Stable job in a multinational company based on an employment contract;
  • Working in a flexible hybrid model - partially from home and the office;
  • Private medical care program, life, and travel insurance;
  • Access to various forms of recreational and social activities (MyBenefit, Multisport, bike rental, sports teams);
  • Access to free psychological consultations, legal advice and financial advice as part of the Employee Assistance Program;
  • Onboarding plan from the first day of work and the Buddy Program - support from a dedicated coworker;
  • Friendly organizational culture (integration events, well-being and diversity & inclusion programs);
  • Wide development opportunities (individual career path, training in soft and technical skills, access to modern training platforms, including Udemy for Business, LinkedIn Learning);
Selection process
Apply and create your future with us!

If your resume is of interest to us, the recruitment will consist of several stages:

1. Short online interview / short phone interview with Recruiter.
2. Interview/s with member/s of the team.

You will receive feedback regardless of process result.
About Deloitte
Deloitte is a variety of people, experience, industries and services we deliver in 150 countries of the world. It is an intellectual challenge, a good starting point for your career, and an excellent opportunity for continuous development and gaining valuable life experiences. What you only must do is to take the first step – press the apply button and send us your CV, go through all the stages of the recruitment process and sign a contract with us. Deloitte is simply your best choice.

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