Administrative Assistant - - 19798

General Information

Position

Administrative Assistant

Work arrangement

Teljes munkaidős pozíció

City

Rzeszów

Country

Lengyelország

Department

Business Services Center (PL)

Team

Enabling Services for Switzerland

Area of interest

Administration, Support

Way of work

Hibrid (irodai és otthoni munkavégzés)

Description & Requirements

Who we are looking for

Previous experience working with HR systems (e.g., Workday, SAP SuccessFactors, Oracle HCM) is essential.
Proven administrative experience, preferably supporting HR, contractor management, or vendor management teams.
Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
Excellent communication skills, both written and verbal.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Attention to detail and high level of accuracy in data management.
Ability to maintain confidentiality and handle sensitive information professionally.
Proactive, adaptable, and able to work both independently and collaboratively.
High school diploma or equivalent; additional qualifications in administration, HR, or related fields are advantageous

Desirable Attributes:

Experience working in a fast-paced, multi-stakeholder environment.
Understanding of contractor compliance and labour regulations.
Customer service mindset with a collaborative approach.

Your future role

Support the management of contractor and third-party personnel records using HR systems, ensuring data accuracy and timely updates.
Assist in onboarding and offboarding processes for contractors and third-party staff in collaboration with HR and operational teams.
Coordinate communication and scheduling between delivery centres, contractors, and internal stakeholders.
Maintain and update databases and tracking systems related to contractors, delivery centres, and third-party engagements.
Prepare and distribute reports on contractor status, compliance, and performance metrics as required.
Assist with contract administration, including document management and compliance checks.
Support the team in managing service level agreements (SLAs) and key performance indicators (KPIs) for third-party providers.
Handle general administrative duties such as managing correspondence, scheduling meetings, and organising documentation.
Liaise with finance and procurement teams to support invoicing and payment processes related to contractors and third parties.
Ensure adherence to company policies, data protection regulations, and contractual obligations.

What we offer

Stable job in a multinational company based on an employment contract;
Working in a flexible hybrid model - partially from home and the office;
Private medical care program, life, and travel insurance;
Access to various forms of recreational and social activities (MyBenefit, Multisport, bike rental, sports teams);
Access to free psychological consultations, legal advice and financial advice as part of the Employee Assistance Program;
Onboarding plan from the first day of work and the Buddy Program - support from a dedicated coworker;
Friendly organizational culture (integration events, well-being and diversity & inclusion programs);
Wide development opportunities (individual career path, training in soft and technical skills, access to modern training platforms, including Udemy for Business, LinkedIn Learning);

Selection process

Apply and create your future with us!

If your resume is of interest to us, the recruitment will consist of several stages:

1. Short online interview / short phone interview with Recruiter.

2. Interview/s with member/s of the team.

You will receive feedback regardless of process result.

About Deloitte

Deloitte is a variety of people, experience, industries and services we deliver in 150 countries of the world. It is an intellectual challenge, a good starting point for your career, and an excellent opportunity for continuous development and gaining valuable life experiences. What you only must do is to take the first step – press the apply button and send us your CV, go through all the stages of the recruitment process and sign a contract with us. Deloitte is simply your best choice.

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