Administrative Coordinator - - 19974

General Information

Position

Administrative Coordinator

Work arrangement

Full-time

City

Rzeszow

Country

Poland

Department

Business Services Center (PL)

Team

Enabling Services for Switzerland

Area of interest

Administration

Way of work

Hybrid

Description & Requirements

Who we are looking for

The Greenhouse & BC Coordinator plays a pivotal and multifaceted role in supporting our client engagement and internal team success in Switzerland. This role encompasses planning and coordinating client-facing workshops while also providing essential project, administrative, and operational support to the Greenhouse/Transition Labs team. The successful candidate will thrive in a collaborative team environment, demonstrate strong communication skills, discretion, and diplomacy in all interactions.

This role requires a proactive self-starter, capable of managing multiple responsibilities efficiently and flexibly, anticipating challenges, and delivering results that contribute to both client satisfaction and internal team effectiveness.

To be considered for this role, a candidate must have the following:

Bachelor’s degree;
Fluent in English; additional languages (French, German) are a plus;
2-3 years’ administrative/project coordination or executive assistant experience, preferably in professional services;
Previous Deloitte experience is a plus;
Strong business acumen, organisational skills, and team collaboration experience;
Excellent communication skills with a service- and quality-oriented approach;
Advanced skills in Word, Excel, PowerPoint, Outlook, Teams, and virtual event platforms;
Problem-solving and project management skills.

Your future role

Responsibilities include but are not limited to the following:

Manage BC and lab inquiries/requests (inbox, calendar management, scheduling)
Oversee BC and TL pipeline data and maintain system accuracy across relevant platforms
Coordinate and maintain BC and TL templates, documentation standards, content management and archives
Support Lab Delivery team (scheduling, logistics, operational coordination)
Manage BC accounting, invoices, and client proposal preparation
Collect and manage client and internal feedback for continuous improvement
Prepare firm-wide communications
Support with lab-specific technology (collaboration tools)
Manage supplies and materials for BC and lab initiatives

What we offer

Stable job in a multinational company based on an employment contract;
Working in a flexible hybrid model - partially from home and the office;
Private medical care program, life, and travel insurance;
Access to various forms of recreational and social activities (MyBenefit, Multisport, bike rental, sports teams);
Access to free psychological consultations, legal advice and financial advice as part of the Employee Assistance Program;
Onboarding plan from the first day of work and the Buddy Program - support from a dedicated coworker;
Friendly organizational culture (integration events, well-being and diversity & inclusion programs);
Wide development opportunities (individual career path, training in soft and technical skills, access to modern training platforms, including Udemy for Business, LinkedIn Learning);

Selection process

Apply and create your future with us!

If your resume is of interest to us, the recruitment will consist of several stages:

1. Short online interview / short phone interview with Recruiter.

2. Interview/s with member/s of the team.

You will receive feedback regardless of process result.

About Deloitte

Deloitte is a variety of people, experience, industries and services we deliver in 150 countries of the world. It is an intellectual challenge, a good starting point for your career, and an excellent opportunity for continuous development and gaining valuable life experiences. What you only must do is to take the first step – press the apply button and send us your CV, go through all the stages of the recruitment process and sign a contract with us. Deloitte is simply your best choice.

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